Cash flow¶
Will you have enough for payroll and suppliers in the coming weeks? Cash flow shows how much money you'll have over the next 13 weeks and what actually came in and went out each month. Find it in Finance & costs → Cash flow (admin only).
1. Enter today's balance¶
At the top, in Your balance today, enter how much you have in the bank (and in cash) and tap Save. The projection starts from that number. Update it every week: if it's more than 7 days old we'll remind you.
- Minimum balance: if the projection drops below this, we show a yellow warning and highlight the week.
- Bill reminders: how many days ahead we remind you of bills to pay.
2. The 13-week projection¶
Week by week:
- Sales: your average for the last 8 weeks (without sales tax or tips).
- Bills: what's due that week in Accounts payable. Overdue bills count in this week. Tap the amount to see which ones.
- Estimated purchases: your average purchases, starting when you'd pay them based on your suppliers' average terms (so they aren't counted twice with the bills you already have).
- Payroll: based on the time clock for the last 4 weeks (plus the payroll burden from the P&L).
- Fixed costs: your monthly operating costs spread by day. If you already entered that cost's bill (rent, for example), it isn't counted again.
- Fees: Kitchfly Pay card fees.
The chart shows the balance (line) and each week's net (green bars when more comes in than goes out, red when not).
3. Actual, by month¶
For each month: sales against supplier payments (plus cash-on-delivery purchases), expenses and fixed costs, payroll and fees. It's a cash view: sales tax and tips aren't counted because that money isn't the business's.
If the projection drops below your minimum
Check Accounts payable for bills you can pay later, ask a supplier for longer terms or move a large purchase.
FAQ¶
Does it connect to my bank? No: you enter your balance. That way it works with any bank.
Why doesn't it match my P&L? The P&L counts what you sold and spent in the month; cash flow counts when money comes in and goes out. For example, a purchase on Net 30 is on this month's P&L but leaves the bank next month.